How to Insert PDF into Excel Spreadsheet without Losing Quality

How to Insert PDF into Excel Spreadsheet without Losing Quality

2018-05-18 09:14:00 / Posted by to Convert PDF Follow @ admin

There are some times we need to insert a PDF into Excel spreadsheet to use the data. And in this tutorial, you will find the best solution to import a PDF into Excel, still without losing quality.

Insert PDF into Excel without Losing Quality

Using Enolsoft PDF Converter with OCR is , according to feedback from its users, the best way to preserve the original file quality when inserting a PDF into a spreadsheet. Users won’t get messy formatting, and they can edit the PDF file embedded into the spreadsheet.

Enolsoft PDF Converter OCR is a Mac program allowing users to convert any kinds of PDF and images into editable Excel with 1st-class quality. In addition, it helps users to convert PDF into Word, PowerPoint, Text, Keynote, Pages, HTML, ePub, Image and RTFD, no matter you are working on single PDF or multiple PDFs.

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  • Step 1. Add PDFs.
    Drag and drop files or click “+” to import PDF files. As you can see, I drag different PDFs, even image into the program, it works on all imported files. If you are converting a locked PDF, click the lock icon to unlock the file first.insert pdf to excel mac 01
  • Step 2. Adjust the settings.
    Turn the OCR button ON. Choose to convert “All Pages” or “Range”. Select the language from the drop-down menu. Choose output as Excel.insert pdf to excel mac 02
  • Step 3. Convert PDF to Excel.
    Click “Convert” to change PDF to Excel, and choose a location to save your converted file.
  • Step 4. Insert PDF to Excel Spreadsheet.
    Open the Excel output, and copy & paste these editable contents into the destination excel.

Import PDF into Excel 2013/2016

Microsoft Office Excel does allow users to import PDF to Excel directly, but for your information, the imported PDF is not editable and searchable. If you are OK with this, keep reading to know the steps.

  • Step 1. Open MS Excel.
  • Step 2. Go to Insert>Object.
  • Step 3. Choose Create from File>Browser, navigate to the PDF you want to embed in Excel, and click Open.
  • Step 4. Click OK. You will find the PDF is imported into your Excel, but it is in image format, non-editable and non-searchable.insert pdf to excel with MS Excel

Embed PDF to Excel Online Free

To embed a PDF into Excel, online PDF to Excel converter can be a good choice when you are not working on a private or confidential file. There are countless online free to convert PDF to Excel, here we pick the top ones for your quick review.

Online2PDF PDF to Excel Converter


  • Batch Convert
  • Work on scanned PDF
  • Customize Excel Output


  • File size/quantity limit
  • Add files one by one

It helps to change both native and scanned PDF to Excel. I uploaded 2 files (total 4.5MB), it took me about 90s to finish the conversion. I checked the results, not bad, but you’d better go through the whole file and manually adjust the formatting if necessary. online2pdf insert pdf to excel

Smallpdf PDF to Excel Converter


  • Import PDF from PC, Dropbox and Google Drive
  • Good quality


  • No Batch conversion
  • Take longer to upload PDF

It enables users to convert native PDF to excel, you can upload PDF from computer, dropbox or google drive. I submitted 1 file with a file size of 4.3MB, it took about 90s to finish the uploading, but the conversion processed quite fast. As for the result, it is good with a great part of formatting retained.

small pdf to excel

Freepdfconvert PDF to Excel Converter


  • Fast
  • Good quality


  • Need to sign up for batch conversion

I dropped the same file (4.3MB) into the program and it finished the conversion within 10s, it responds really fast. However, if you are not a member, you can only convert one file and only 2 pages of the file are free to be converted.

free pdf to excel

For Adobe Users

The “Export PDF” feature of Adobe also allows users to convert native & scanned PDF to Excel. If you have subscribed Adobe Acrobat, you can insert PDF into Excel with this PDF tool.

  • Step 1. Open PDF with Adobe Acrobat
  • Step 2. Go to Tools and choose “Export PDF”.open pdf with adobe
  • Step 3. Choose output as Spreadsheet.export pdf with adobe
  • Step 4. Click “Export” and save the Excel output.
  • Step 5. Open the Excel output, and insert or copy & paste to the specified Excel as needed.

Free online service to convert PDF to Excel is always a must-try, but not necessarily the best solution for most users, due to its disadvantages on safety and conversion quality. And that is the reason why more and more users finally pick Enolsoft PDF Converter with OCR as the best way to insert PDF into Excel.

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