How to Save Email as PDF on All Platforms

We often use email to communicate with others for business or personal things. And sometimes we want to save email as PDF for backup or other purposes. Saving email in PDF format is very simple. In this guide, there are effective ways for you to save emails as PDF on platforms including Mac, Windows, Android, iPhone and iPad.

Contents: 

How to Save Email as PDF using Google Chrome

Google Chrome has a built-in PDF print feature that allows you to save email as PDF on Mac and Windows. Follow below guide to save all kinds of emails as PDF: 

1. Open the email you want to save as PDF, and press Ctrl+P (for Windows users) or Command+P (for Mac users) to open the Print dialog.
2. Then it will pop up a window and you can click “Change…” to choose your preferred destination to save email as PDF. You can also choose specific page and layout. Click the “+” button to change more settings. At last, click “Save” button at the top, name it and confirm to save this email as PDF.

This way will save the whole webpage as PDF including the email contents. If you only want to save the contents of email as PDF, you’d better open the email (Gmail as example) and click the inverted triangle button to choose “Print”, then follow above step2 to save email as PDF. And you can use the same method to save email from Outlook as PDF.

If you use default Mail app on your iPhone, iPad and Mac, then you can follow below guide to save email as PDF.

How to Save Email as PDF on Mac

1. Open Mail app on your Mac and select the email you want to save as PDF.
2. In the menu bar, select File > Export as PDF…
3. When a window pops up, select the location where you want the PDF file to be saved. Tap “Save”.
4. At last, you can check the PDF file on the location where you chose.

If the above ways can’t help you save email as PDF on Mac, then you should try a PDF Creator for Mac to convert email as PDF.

How to Save Email as PDF on iPhone or iPad

If your iPhone has 3D Touch, you just firmly press on the email in the built-in Mail app and have the email magically turn into a PDF. If your iOS device doesn’t have 3D Touch, then you can follow below steps to save email as PDF.

1. Open Mail app on your iPhone or iPad and select the email you want to save as PDF.
2. Tap on the Tap the action button that looks like a reply arrow, and select Print.
3. Then you will see the interface of Print options. Press firmly or do a pinch-to-zoom gesture on the image preview of the email. Now what you are seeing is a PDF file.
4. Tap the Share button in the upper right corner to share the PDF file via SMS, email, iCloud, etc.

How to Save Email as PDF on Windows

Definitely, you can use the first method Google Chrome to save email as PDF on Windows. But it will be much easier for you to use a PDF converter for Windows like novaPDF to save email to PDF from the mail clients including Microsoft Outlook, Windows Live Mail or Thunderbird.

1. First open the email you wish to save as PDF.
2. Click the “File” menu to choose “Print”, and select the printer named novaPDF, and then tap the “Print” button.
3. You will see the novaPDF file save window. Choose a location where you want the PDF to be saved and you can save the email as PDF.

How to Save Email as PDF on Android

You can download the email webpage in Google Chrome on Android operating system. To save a webpage in Chrome, just open the email in Google Chrome on your Android phone, tap the three-dot button (Options button) in the top-right corner of the screen, and then tap the Download icon to save email as PDF. 

If you are using Gmail on your android, then it would be very easy to save email from Gmail as PDF.

1. Open Gmail app on your Android phone and open the email you want to save. 
2. Tap the Options button at the top-right corner of the screen and choose “Print”.
3. Tap the inverted triangle button at the top right corner. And then choose “Save as PDF”.
4. Then tap the PDF icon near the top-right corner and select a location to save the PDF file.
5. At last, tap “Save” button at the bottom right corner to save email as PDF.